The paper-based system of fleet management is slowly being replaced by telematics and electronic fleet management systems. The former system had several disadvantages that made it uneconomical like being labor-intensive and difficult when it came to sharing data as well as probabilities of loss or manipulation of data. The latest system, on the other hand, has numerous advantages including cutting costs, easier sharing of data, promoting staff productivity, and other factors. The systems are also more precise and less prone to errors than the paper-based and manual systems. Many companies have realized these benefits and are now acquiring these systems in a massive way.

Here are some reasons why telematics and electronic fleet management systems are superior to the paper-based ones:

Less administrative work

Can you imagine having to fill paper logs and other documents and then going through them by hand in addition to the filing and archiving of those papers? It is so much work, right? Well, with telematics and electronic fleet management, the paperwork is significantly eliminated, sparing the drivers and office staff long hours with spreadsheets, logbooks, and other documents. This saves cost of labour and allows staff to concentrate on their core business tasks to the benefit of the business. The team also gets exposed to modern technology and it gives the business a greater opportunity to grow.

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Data collection is automated

All of the necessary fleet data is captured automatically by the technology, for example the GPS and cameras, and is relayed in real time or recorded for future review. There is almost no need for paper and manual entries on tables or spreadsheets. What’s more is that the business collects customized data that is relevant to its operations, and this is possible through the preferred metrics in the data collection.

For top-notch electronic fleet management systems and telematics, business need to engage reliable service providers, and you can get in touch with one of the best providers on the Eyeride website. They offer technology like automatic vehicle locators using GPS, bus Wi-Fi, bus TVs, camera systems, and many other gadgets.

Improved compliance

So, how easy is it to comply with legal requirements while using paper-based systems? It’s definitely hard and exposes the company to risks of paying fines and penalties. But with electronic systems and telematics, compliance is easy. An electronic logging system for facilitating walk-around checks, recording hours of service , reporting vehicle location, viewing driver details, reminders for servicing and maintenance, and other critical issues make compliance easier and quicker.

Avail reliable data easily for certification and recognition

A good image is critical for any business. Telematics and electronic fleet management systems help to streamline the operations of a company and improves its image among the various stakeholders such as customers, vendors, and others. The business even stands a greater chance of earning recognized certifications in transport and winning awards for exemplary fleet management, all of which makes it more preferred by customers, which leads to high turnover and more profit.

Easy data sharing and storage

While paper-based systems need huge rooms to store the hard copy data and need lots of work to convert the paper records into digital records, electronics systems allow for easy storage of data even in the cloud, which saves a ton of space. The electronic system also allows easy sharing of data via email and other electronic means, making work easier and faster.

Any business that aspires to progress must invest in telematics and electronic fleet management systems as they have numerous benefits and all business are headed in that direction.


By Robson